We are seeking a detail-oriented Data Entry Assistant to index and organize medical records into a structured database or spreadsheet. The project involves transferring information from client-provided medical documents, PDFs, scanned records, and electronic files into the designated system.

This is primarily a copy-and-paste data entry project. All source materials, templates, and detailed instructions will be provided by the client upon hire.

Background

Our healthcare facility is organizing its existing medical records to improve document management, retrieval, and record tracking. The freelancer will assist with accurately indexing the supplied documents without modifying the medical information contained within them.

Confidentiality and careful handling of healthcare information are essential throughout the project.

Scope of Work

The freelancer will be responsible for:

• Reviewing client-provided medical records and source documents.
• Copying record information into the designated spreadsheet or database.
• Recording patient or record identification numbers provided by the client.
• Entering document dates and record types.
• Recording department or medical specialty information where provided.
• Entering physician or healthcare provider names.
• Recording document status and relevant notes.
• Matching each entry to the correct source document.
• Verifying entries against the original records.
• Identifying missing or unclear information.
• Correcting data entry errors.
• Maintaining consistent formatting.
• Recording source document references.
• Maintaining strict confidentiality of all client-provided healthcare information.

Required Fields

The medical records index should include the following fields:

1. Record ID
2. Patient Record Reference
3. Document Title
4. Document Type
5. Document Date
6. Medical Department
7. Healthcare Provider
8. Record Category
9. Record Status
10. Source Document
11. Entry Date
12. Last Updated Date
13. Remarks